Free Salesforce Advanced Administrator Practice Questions with Answers

Correct answer: A. Delegated Administration, with the analyst in a delegated group that lists the role and the assignable permission sets

A delegated administration group lets a non-administrator manage users in specified roles and assign only the permission sets the group explicitly lists, with no ability to create or modify those permission sets. Customize Application opens broad Setup access including permission set editing, View All Users is a read-only visibility permission, and assignment rules route leads and cases, not permissions.

Correct answer: A. The record was shared manually with one of the two users

Two users with the same profile and the same role receive identical access from organization-wide defaults and the role hierarchy, so a difference between them points to record-level sharing such as a manual share, which grants access to a specific user or group. Organization-wide defaults apply uniformly, the role hierarchy grants access upward and not to subordinates, and field-level security controls fields, not record visibility.

Correct answer: A. A lookup relationship, so the custom object has its own organization-wide default and sharing

A lookup relationship keeps the child object independent, so the administrator can set its organization-wide default to Private and share it only with the finance team. Master-detail children inherit the parent account's sharing, which would expose the financial records to every account viewer. Hierarchical relationships exist only on the User object, and external lookups point to external objects.

Correct answer: A. Use Dynamic Forms and set visibility filters on the field sections, for example by profile or custom permission, so only Marketing sees the full set

Dynamic Forms controls what appears on the record page without touching the underlying field permissions, so Support users still have access to every field in reports. Field-level security would also remove the fields from reports, record types would change the data model for a pure display requirement, and a muting permission set removes permissions rather than adjusting page display.

Correct answer: A. Set up a debug log with the Automated Process user as the traced entity

Platform event triggers run asynchronously under the Automated Process system user, not under the user who published the event, so a user-based trace flag never captures them. Debug logs can be created with Automated Process as the traced entity in Setup, which records the subscriber execution. There is no Debug Enabled checkbox on a platform event, and no third-party tool is needed.

Correct answer: A. Whether the Allow Forecasting setting is enabled on the rep's user record

Collaborative Forecasts only include users whose Allow Forecasting setting is enabled; without it a rep has no forecast and is absent from the rollup even when they own opportunities and sit in the right role. Owner and manager adjustments let forecast amounts be edited, and Override Forecasts belongs to the retired Customizable Forecasting, so none of them adds a user to the forecast hierarchy.

Correct answer: A. A custom summary formula using PREVGROUPVAL to compare each year's total with the prior year's

PREVGROUPVAL returns the summary value of the previous grouping, so a summary formula such as SUM(Amount) minus PREVGROUPVAL(SUM(Amount), Close Year) yields each year's change over the prior year. Row-level formulas operate on a single record and cannot see other rows, a joined report shows blocks side by side without calculating across them, and PARENTGROUPVAL compares a group with its parent grouping, not its predecessor.

Correct answer: A. An Accounts report with a cross filter: Accounts without Assets where Product Name equals CK-200

A cross filter using the without condition and a subfilter on the child object returns parent records that lack matching children, which is exactly accounts with no CK-200 asset. A bucketed Assets report lists accounts that do own something, PREVGROUPVAL compares groupings, and the hierarchy filter limits by owner rather than by related records.

Correct answer: A. Field-level security for the new fields will not deploy with the profiles in change set 2 unless the fields are included in the same change set

A profile in a change set carries only the settings for components that are also in that change set, so field permissions for the new fields deploy only when the fields and the profiles travel together. Deploying profiles first would reference fields that do not yet exist, automation activation is not tied to the change set that carries the fields, and change sets are always deployed one at a time.

Correct answer: A. The auto-response rule sends Template B, then the flow updates Case Source to Email

In the save order of execution, assignment rules and auto-response rules run before after-save record-triggered flows, so the rule evaluates the case while Case Source is still blank and sends Template B. The flow then runs and updates Case Source to Email, but the email has already gone out. To send Template A, the value would need to be set earlier, for example in a before-save flow.

Correct answer: A. Merge the two automations into a single record-triggered flow that creates the Inspection and then updates it in sequence

When several record-triggered flows fire on the same object and no trigger order is set, Salesforce does not guarantee which one runs first, so the second flow can execute before the first has created the Inspection. Putting both steps in one flow guarantees the sequence. A flow on the child object updating the parent addresses a different field, changing the trigger type does not fix ordering, and scheduled flows would delay the update by hours.

Correct answer: A. The debug run performs the delete for real, even though the flow is inactive, unless rollback mode is selected

The debugger executes the flow's data operations against the org, and activation status has no bearing on that, so a Delete Records element removes the test record unless the administrator chooses the option to roll back changes at the end of the debug run. Flows with delete elements are fully debuggable, and records they delete follow the normal path to the Recycle Bin.